Here are some of the announced changes for the new fraternal year beginning July 1st (Updated: 9/22/20, 8/20/20, 9/3/20. Changes in RED.):
- The insurance quota has been eliminated. Instead, councils must hold two fraternal benefits seminars per year, promote them to members and the parish. Contact your Field Agent for assistance. The Field Agent/General Agent will report your activity. Councils may combine for district-wide seminars. Councils must promote the seminar to their parish and council.
- Membership goals are lowered to 5% of your membership on July 1, a minimum of 3, max of 20.
- There will be no mandatory programs and an expanded list of featured and Leave No Neighbor Behind programs. Each of the four program areas will require 4 credits (Supreme featured programs will count double).
- All form requirements (185, 365, 1728) and Safe Environment requirements are unchanged and must be met.
- The Faith in Action guidebooks and Annual Fraternal Planner will be mailed to Financial Secretaries (3 copies) and District Deputies.
- Supreme has released a rewritten and updated Leadership Resources Handbook. Every officer should download and read.
- The business meeting is now the Membership meeting. A revised recommended agenda is forthcoming and will be shortened; it will be in the forthcoming Guidelines for Council Meetings. Councils are encouraged to include some social time before or after the meeting once in-person meetings resume. Some business will still need to be conducted.
- Councils are now required to hold Officers Business meetings to do planning, financial reviews, etc. This is to minimize the business that must be conducted during membership meetings.
- Supreme official guidance on meetings is now as follows: Although many jurisdictions are slowly reopening, the coronavirus (SARS-Cov-2) pandemic continues to present a significant risk, especially to persons who are vulnerable due to age or medical condition. Because the health and safety of our members and guests are of paramount concern, council officers and members are advised to proceed cautiously as they resume ordinary fraternal activity.
- In order to prevent the inadvertent spread of COVID-19 disease by asymptomatic carriers, travel for Knights of Columbus fraternal activity should be limited to that which is necessary and required.
- Councils, assemblies, and circles should use electronic tools and procedures as much as possible for fraternal activity, particularly meetings.
- In-person meetings should be avoided unless personal interaction is essential and local pandemic orders and regulations permit. If you decide to resume in-person meetings, it would be ideal that they are conducted outside. Please note that you must offer all members the opportunity and means to participate remotely, so that members who are concerned about their health may avoid possible exposure to the coronavirus (this will be a continuing requirement). Until further notice, no member may be required to attend any meeting in person.
- Councils officers should exercise prudential judgment when planning to resume in-person meetings and events. They must research and obey all diocesan rules, as well as the current orders and regulations issued by civil authorities. Any activities planned at local parishes must be coordinated in advance with pastors. The Supreme Council has created an inventory of resources to assist council officers as they consider whether and when to resume in-person meetings and events. Go to “Fraternal Operations Webinars” at https://kofc.org/training.
- Councils should be working with their pastors. Pastors are best equipped to interpret any diocesan requirements as they apply to your parish.
- Councils must have liability insurance that covers COVID-19 (see below).
- No Supreme per capita for councils in the fraternal year.
- Changes in recommended liability insurance for councils are forthcoming. This will require councils to review their insurance needs. Councils should have coverage for: General Liability, Director and Officer Liability, Sexual Abuse Liability, Liquor liability (if licensed and consumed at your council facility or events), and COVID-19 Exposure Liability.
- The Constitution and By-Laws of the order are being revised to reflect these changes by the Supreme Council and Board of Directors. See https://kofc.org/ccl for the current document.
- Councils should contact their District Deputy to hold a virtual officer's installation.
- Council officers should sign-up for and read the Fraternal Leadership Advisory.
- The new training section of the Supreme website is open at https://kofc.org/training
- Online exemplifications from Supreme continue (signup procedure) on 9/26, 9/29, 10/3, 10/7, and 10/22, and from the State almost every Wednesday (7 PM) and Saturday (9 AM) (registration). The Columbus Diocese exempt team is still looking for additional volunteers. Use the contact page on this site to indicate interest.
- Supreme has a guide to signing up members online.
- Updated Constitutional Rolls may now be ordered at Supplies Online in the Officer's area of the Supreme website. It's item 343.
Information from the recent webinar on these changes:
- Links to new fraternal year webinar slides (PDF) and PowerPoint (PPTX).
- Watch the webinar from 6/25 on-demand.
- Watch the most recent webinar from 8/27 on-demand.
- Watch the September webinar on demand and the slides are here.
- All upcoming and recent past webinars are linked here: Webinars
More will be added as necessary.